Practical document intelligence
Invoices read, checked and searchable. Your people still make the call.
Hundreds of invoices a month, typed in by hand, and an afternoon to answer a simple question? Sinaapse builds AI systems that read typed PDFs, scans and phone photos, pull out the details, flag anything uncertain and let your team ask plain questions with a link to the source. A person approves before anything important happens.
We're a new Nova Scotia company building our first systems now. No client case studies yet, and we'll say so plainly.
Details found
Illustration with made-up data showing how a review screen could look. Not a client or a live product.
How it works
Built around your documents and your rules.
We use established tools, such as Microsoft's document-reading service and AI models, and set them up for your workflow. We don't build our own AI model.
Collect
Invoices arrive in a dedicated inbox or folder, with purchase orders or job records where they help.
Read
Text is read from typed PDFs, scans and phone photos.
Pull out the details
Supplier, date, amount, what it's for and where it goes. Each detail stays linked to the page it came from.
Flag what's uncertain
Duplicates, totals that don't add up and low-confidence readings go to a review list instead of slipping through.
Ask in plain words
Your team asks questions across months or years of documents and gets answers with links to the actual invoices.
A person approves
Nothing gets paid, posted or sent until someone on your team checks it. You stay in control.
Is this for you?
We'd rather tell you now than sell you the wrong thing.
A good fit
- Hundreds of invoices or receipts a month, or years of them to search
- Documents that have to be matched to jobs, purchase orders or locations
- Questions that take staff hours to answer from folders
- Records you'd prefer, or are required, to keep in Canada
- For example: accounting and law firms, multi-location businesses and organizations with busy finance or admin teams
Probably not a fit
- You only need bills typed into your accounting software. The capture tool that comes with it may be enough.
- A handful of documents a month
- You want a general writing assistant or a cheap chatbot
- You want AI to pay bills or file things with no person checking
Your data
Planned to stay in Canada.
We plan to build on Microsoft Azure in a Canadian region, with processing location confirmed for your project before you commit. We set access by role.
How your documents are stored, who can see them and when they're deleted is agreed in writing before we touch a file.
How we work and what it costs
Start small. Know the price before you commit.
We test fit with a short paid assessment, then quote the build as a fixed price. We'll give you a ballpark build cost on the first call, before any fee.
C$500–1,000
Assessment
We look at your documents, systems and workflow. You get a written plan, a fixed build quote and a sample run on a few of your documents. The fee keeps both sides serious.
Your call
Decide
Review the plan, the sample run and the quote. No obligation to go further.
Fixed quote
Build
Usually about two months. The price depends on volume and what needs to connect, and it's agreed before we start.
No retainer
After launch
Early customers pay once for the build. No monthly fee. If something needs fixing later, the cost is set out in your quote.
Sample documents: redacted samples are fine, we can sign a confidentiality agreement, and samples are deleted after the assessment.
How we measure success: details correct compared with a person's check, problems caught, staff time saved and cost per document. We don't promise perfect accuracy, full automation or savings we haven't measured, and we don't give legal or tax advice.
Who we are
A small team you'll actually talk to.
Jean Allen
President
Leads the company's direction and governance. Your contract and privacy questions come to her.
Michael Simpson
Cofounder and technical lead
Former senior data scientist in AI engineering: AI workflows, document and invoice intelligence, and evaluation testing. MA in Economics (UBC). Microsoft Certified: Azure Data Scientist Associate.
Sinaapse is a majority Inuit-owned, woman-led Nova Scotia company. Our story and full team
Questions
Straight answers.
Why not just use ChatGPT?
A chat tool can read a few files you paste in. It doesn't watch your invoice inbox, keep a record of every detail with a link to its source, check totals and duplicates, follow your access rules, or keep your documents in a place you choose. We build that system around your work, using established AI services, and test it on your kind of documents before anyone relies on it.
Our accounting software already reads bills. Do we need you?
Maybe not. If you only need receipts and bills typed into QuickBooks or Xero, the capture tool that comes with it may be all you need, and we'll tell you so. We're useful when the work after capture is the real cost: matching to jobs, purchase orders or locations, answering questions across years of documents, or keeping data in Canada.
Do you have clients or case studies?
Not yet. Sinaapse is a new company and we're building our first systems now. We won't show you other people's results as ours. The assessment is how you find out, at low cost, whether we can help with your documents.
Where is our data kept?
The plan is to build on Microsoft Azure in a Canadian region, so documents would be stored in Canada. Where the AI processing runs is confirmed for your project before you commit. A setup on your own premises is possible and is quoted separately. Before any work starts, we agree in writing how documents are stored, who can see them and when they're deleted.
Is the AI always right?
No, and we don't claim it is. That's why the system shows where every answer came from, flags anything it isn't sure about, and leaves the decisions to a person on your team. We measure accuracy against a person's check before you rely on it.
What does it cost?
We'll give you a ballpark build cost on the first call, before any fee. The assessment is about C$500 to C$1,000 and gives you a written plan, a fixed build quote and a sample run on a few of your documents. Early customers pay once for the build, with no monthly retainer.
Why not a big consulting firm?
You can, and for large programmes that may be the right choice. We focus on one workflow at a time for small and mid-sized organizations, with a fixed quote after a short assessment.
Do you work with public bodies?
Yes, where the setup meets your storage rules; we confirm that before you commit. See our Government page for company details and our procurement status.
Public body or procurement officer? See our Government page and capability statement.
Request an assessment
Tell us about the documents slowing your team down.
A few lines is enough: what kind of documents, roughly how many a month, and what takes the time. We'll reply by email to set up a short call and see whether an assessment makes sense.
- No obligation from the first conversation
- Please don't send confidential records, health information or other sensitive personal information through this form
- Prefer email? Write to [email protected]
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